Administrative Assistant

Job Description

Job Description:

CANDIDATE RESPONSIBILITIES:
* Providing administrative support to the Chief of Medical Services
* Assist with daily administrative operations in the Division of Children’s Medical Services as directed by the Department.
* Answer and re-direct calls on a multi-line phone system as directed by the Department.
* Sort and distribute (internal and external) mail as directed by the Department.
* Greet and assist visitors in finding the correct destination as directed by the Department
* Ensures compliance with DOH policies and procedures.
* Assists the Bureau Chief in coordinating daily operational functions within the Division.
* Coordinates, reviews, edits, and formats outgoing correspondence.
* Drafts, formats, and completes routine memos and letter within established timeframes.
* Coordinates travel arrangements, prepares itineraries, prepares, and submits travel reimbursements for the CMS Plan staff.
* Coordinates meeting, including the scheduling of meeting rooms, preparation of agendas, materials.
* Coordinates and makes arrangements pertaining to conferences calls.
* Attends staff and other meetings as required.

WORK ENVIRONMENT:
* In-Office – Professional office environment

DRESS CODE:
* Business Casual